Looking at how to organise your wedding table plan?

You’ve set the date.

The wedding venue is all booked.

Pinterest notifications are turned to ‘off’ as new ‘pins’ for wedding hair and wedding flowers were getting too much!

So, what’s next to be done in the list of wedding admin? The table plan can sometimes be one of the most contentious parts of planning a wedding. In this blog we look at how to organise your table plan and keep your sanity.

Who are your wedding guests? 

You’ve likely you’ve already pulled together an outline guest list for the big day, which would have given you an idea of the numbers of those involved and therefore supported your wedding venue choice. Then you’ll send out the invitations (typically around 6 months before the wedding) you’ll get back your rsvp’s as to those who can attend and those that can’t. Make a spreadsheet of names, invitations sent, rsvp response and any dietary requirements.

What’s your wedding style?

Is your wedding a formal affair or a very informal wedding? Does the wedding venue only have round tables or is it long trestle tables? Is it buffet or 4 course fine dining? The answers to these types of questions can very much influence your wedding table plan. So you need to know the answers before you start to draw out your plan. There are no rules when it comes to how you want your seating plan, as it should very much reflect you as a couple. However, if you want to follow tradition a typical top table plan might order something like below:

Who’ who?

Weddings are special for many different reasons. A celebration of love and commitment and the bringing together of two families as you start your married life together. However, things are rarely this straightforward. In an age where many couples who are about to marry have either parents or close relatives who are divorced and separated. This can make organising the table seating plan a crash course in diplomacy. We suggest to our couples, in these circumstances, that they have a list of potential clashes. And start with these people first and fill in the gaps around them.

Get big and draw it out

Get yourselves a large piece of paper. A1 or A2 size is ideal. Pencil draw the table layout. Your wedding venue should be able to help you with this as they’ll have plans of how the tables need to be set out to accommodate your number of guests. Don’t worry about making this neat or to scale. It’s a rough sketch of your room layout. Make sure you ‘draw’ in a chair position (this can just be a line) you might want to number them, so you know exactly how many chairs you have (you don’t want to do a layout and then realise you’ve added two extra chairs).

Wedding Guest Names on Post-it Notes

Next get post-its and write the name of each guest. One guest per post-it note. Don’t forget the top table (if you’re having that arrangement).

Now start to ‘seat’ your post-it note guests on your table layout. Start with your top table and those difficult to position wedding guests who need to be seated far away from someone else. Secondly then start to fill in the gaps. As they’re on post-it notes you can move people around the layout very easily.

Mix it up?

Think about how people know each other. Do you want to mix things up? Or seat people in ‘sets’ for example your family members, or a table of friends from work.

Work it through until you’ve a seating plan you’re happy with. You can then start to write down in pencil the guests names onto the plan and remove the post-it notes.

Don’t Forget

Lastly, this is all about your wedding day and all these people are there to witness your wedding and help you both celebrate. So, at the end of the day it probably doesn’t matter that you had two spare cousins left over and they’ve ended up sitting with your friends rather than some of the family. Its all about sharing your special wedding day with those you care about.